Aside from the legal ramifications an employer could face, when not having any clear job descriptions, practical reasons weigh strongly in favour of issuing them. Job descriptions can help identify skills or abilities that are necessary for a position. A good job description tells the applicant what the position involves or requires. As we now move towards a more hybrid work place, this has never become so crucial.
Job Description – a clear map to employee success
A job description needs to contain:
- The purpose of the role.
- Key job functions – duties that are expected to be performed.
- Details of when and how these jobs are to be completed.
A job description also provides the following:
- Clarity and a common understanding of expectations and essential functions.
- A document by which to measure an employee’s performance, success and accountability.
- A document that can be referred to in cases of disputes or complaints.
- A structure that ensures the correct rates of remuneration are in effect.
- A basis for working out what additional training is required.
- A clear understanding of the qualifications and minimum physical requirements of the job.
What should be included in a job description?
- Job title
- Whether the role is full-time, part-time, fixed term or casual.
- Details of work or job location, travel requirements and hours, including any overtime that might be necessary.
- Highlight benefits, perks and workplace bonuses e.g. flexible schedule, on site-gym, remote work opportunities.
- Salary structure including any relevant Award classifications.
- Who they will report to, and an organisational structure?
- Statement of purpose or objectives.
- A detailed definition of the responsibilities of the position.
- Description of minimum qualifications, skills and experience needed for the job.
- Performance goals and measures of success.
- Your part in keeping facilities clean and safe, and OHS responsibilities.
Job descriptions are not “set and forget”. They should be updated regularly and re-issued when an employee’s role changes.